Touring the LINQ EP Pages

 Title Area

The Title Area contains the organization's logo, the name of the organization, the name of the user currently logged in to the portal, and links to user-based options.

• User Name — click the Drop Down Arrow button next to the user's name to access these links:

• Account — click this link to change your personal account settings, including your e-mail address, preferences, username Type a user name that is at last six characters in length. You can use letters, numbers, and special characters (!, $, &, etc.). and password Type the password you will use to enter the alio Employee Service Portal. Your password must be at least eight characters in length and must include at least one number (1, 2, 3, etc.) and one special character (!, $, &, etc.)., and security questions.

• Log Out — click this link to log out of LINQ EP.

• Navigation Menu — the Navigation Menu below the User Name. It contains the links to which you have access. Click a link to open the page associated with that link. Your LINQ EP system administrator will determine the links that display.

• Click the Pin button to pin the Navigation Menu to the top of the page.

• Click the Unpin button to hide the Navigation Menu and display a Handlebar at the top of the page. Click the Handlebar to display the Navigation Menu.

Tip: You can also click the Alt key on your keyboard to pin and unpin the Navigation Menu.

Work Area

The Work Area displays the page associated with the link selected in the Navigation Menu. Use these pages to add, update, and view your employee record. Fields that require values are identified with a yellow background.

Footer Area

The Footer Area displays the following links:

• Notifications link — click the Notifications icon to display the Notifications page. The Notifications page lists all system notifications and e-mail notifications sent to the user.

• Need Help link — click the Need Help icon to display the help topic associated with the page displayed.

Drop Down List

Click the Drop Down List button to display a list of valid selections for a field.

Grid

A grid is a table that may display in the Work Area. The grid will list records that apply to the selected link.

You can click a column heading in the grid to sort the records in the grid in ascending or descending order. An arrow appears next to the column heading text to identify the column used to sort the data in the grid. This sort option is retained when the user navigates to another page within LINQ EP. It is automatically cleared when the user logs out of LINQ EP or is timed-out of LINQ EP.

Links

Click a link to display the corresponding page. Links display with blue text.

Page Details

The Page Details display in the Work Area. Use this section to view employee payroll information, enter or change your profile, and submit demographic, benefit A benefit is a program with a related payroll deduction, such as a charitable donation or loan payment, that is usually optional., deduction A deduction is a formal plan offered by your organization that may or may not have a related payroll deduction. Examples of deductions include health insurance plans, dental plans, vision plan, and life insurance. You may or may not be required to enroll in one or more of these deductions., leave, tax, direct deposit, and time entry requests.

Page Title

This is the title of the displayed page.

Open the Calendar

Click the Calendar button to select a date for the corresponding date field. You can click the Month drop down to change the calendar month; and click the Year drop down to change the calendar year. Click the Right Arrow button to move the calendar forward; click the Left Arrow button to move the calendar backward.

Expand a section

Click the Expand button to open the section of a page.

Collapse a section

Click the Collapse button to close the section of a page.

Filter icon

Click the Filter icon to filter the records displayed in a grid and to search for specific records. All filter criteria is retained until you manually remove or change the filter criteria, close the grid filter, or log out of LINQ EP. The filter values are also removed if your LINQ EP session is timed out.

Notifications icon

Click the Notifications icon to display the Notifications page. The Notifications page lists all system notifications and
e-mail notifications sent to the user.

Need Help icon

Click the Need Help icon to display the help topic associated with the page displayed.

First page button

Click the First button at the bottom of the page to display the first page of records.

Previous page button

Click the Previous button to display the previous page of records.

Page number buttons

Click the numbered button that corresponds to the page to be displayed. The page currently displayed is outlined in black.

Next page button

Click the Next button to display the next page of records.

Last page button

Click the Last button to display the last page of records.

Home

Click the Home link to return to the Home page from another page in the Employee Interface.

The Home page displays your business and personal contact information.

Touring the Employee Home Page

Alio Time

An Alio Time link will display when:

• The system administrator has turned on the Alio Time feature; and

• You have an Alio Time employee and/or manager account.

Click the Alio Time link to access Alio Time through LINQ EP. The Alio Time page that displays depends on your Alio Time account security:

• The Employee tab will display when a staff member with employee-only account security clicks the Alio Time link.

• The Manager tab will display when a staff member with manager-only account security clicks the Alio Time link.

• Both tabs will display when a staff member has both employee and manager account security. The Manager tab is displayed as the default tab.

Refer to your Alio Time user documentation for information about Alio Time.

Alio Time > Employee Time tab

Alio Time > Manager Time tab

My Approval Queue

The Approval Queue link displays if you are part of a request approval chain. Click the Approval Queue link to view the requests currently waiting for your approval.

Touring the Approval Queue

Benefits & Deductions

Click the Benefits & Deductions link to:

• View your current, future, and expired payroll deductions  and benefit package enrollments.

• Enter a benefit and/or deduction request

Payroll deductions and benefits are defined in the Alio HRS Payroll and Employee Master files.

Touring the Deductions and Benefits Page

Certificates

Click the Certificates link to track earned certifications and to keep those certifications current. You can view active and expired certifications and endorsements related to a certification.

Employee certifications are defined in the Alio HRS Employee Master files.

Touring the Certificates Page

Touring the Endorsements Page

Dependents

Click the Dependents link to:

• View the dependents currently on file with your Human Resources department.

• View dependent plan coverage details

• Enter a dependent change request

Dependents are defined in the Alio Employee Master files.

Touring the Dependents Page

Touring the Covered Dependent Plans Page

Touring the Dependent Change Request Page

Submitting Dependent Requests

Education

Click the Education link to review the education records on file with your organization’s Human Resources department. Employee education records are defined in the Alio HRS Employee Master files.

Touring the Education Page

Employee Directory

Click the Employee Directory link to view all employees that work in your organization or in one specific location. Your LINQ EP administrator determines the locations that you can view in the Employee Directory.

Viewing the Employee Directory

Employer Forms

Click the Employer Forms link to view and download company forms.

Viewing Employer Forms

Events

Click the Events link to review the event records on file with your organization's Human Resources department.  You can view active and/or expired events or all events.

Employee events are defined in the Alio program HEEVE01A.FMX - Employee Events.

Touring the Events Page

Leaves

Click the Leaves link to:

• View your leave balances, including your beginning balance, accrual totals, used totals, ending balance, and docked leave. Leave accruals and docked leave are calculated as part of the Alio payroll process.

• View a calendar displaying your previously used and currently scheduled leaves and leave details.

• Enter a leave request

Touring the Leaves Summary Page

Touring the Leaves Detail Page

Leave Req Calendar

The Leave Req Calendar link displays for approvers that are part of an approval chain. Click the Leave Req Calendar link to use the Leave Request Calendar to view leave requests currently waiting for your approval.

Approving / Rejecting Leave Requests Using the Leave Request Calendar

My Contracts

Click the My Contracts tab to view, print, and sign your employee contract electronically. This tab displays if your district has enabled electronic employee contracts.

Touring the My Contracts Page

Payroll

Click the Payroll link to:

• Display the pay check calendar

• Print your Payroll Advice

• View your salary compensation details, years of experience, and time tracking records (if Time Tracking is implemented by your district)

• View and print your current and previous W-2 and 1095-C forms

• Enter direct deposit. time entry and tax requests

• Access the Pay Check Simulator

Touring the Payroll Page

Professional Development

Click the Professional Development link to review professional development records on file with your organization's Human Resources department. The professional development records displayed are defined in Alio program HEPDV02A.FMX – Employee Professional Development.

Touring the Professional Development Page

Administration

The Administration link displays if your user account is assigned to a user administrator role. Click the Administration link to view the Admin Home page, which contains the administrator links to which you have access.

Touring the Admin Home Page