to show or hide the filter
criteria boxes used to search for specific employee records by employee
number, name, office phone, or e-mail. The filter criteria boxes automatically
display when you open the Employee Directory.
In this Topic Hide
Click the Employee Directory link to view all employees with an active employment status at all locations in your organization, including employees assigned to one or more specific work locations, to which your user account has access. Your LINQ EP administrator determines the locations available to you.
The administrator can also use the Hide On Directory check box associated with a user's account to remove an employee's record from the Employee Directory.
Use the Location filter to list employees in the directory that are assigned to a specific work location. If an employee is assigned to multiple work locations, the employee's name will display in the directory for each location to which that employee is assigned; however the employee's primary job location only displays on the Business Card.
The following examples illustrate how the Employee Directory functions:
If an active employee
is not assigned a Work Location; and
does not have an active job record,
the employee will display in the Employee Directory only when the Location filter equals ALL.
If an active employee
is associated with Work Location 0001; and
does not have an active job record,
the employee will display in the Employee Directory when the Location filter equals 0001. However, when viewing the employee's details, the Job and Location fields are blank because the employee does not have an active primary job.
If an active employee
is associated to Work Location 0001; and
has an active job record associated with Location 0002,
the employee will display in the Employee Directory when the Location filter equals ALL, 0001, or 0002. However, when viewing the employee's details, the Location field displays 0002 and the Job field displays the active job associated with Location 0002.
If an active employee
is associated with Work Location 0004, which is hidden; and
does not have an active job record,
the employee will not display in the Employee Directory.
If an active employee:
is tied to Work Location 0004; and
has an active job associated with Location 0001,
the employee will display when the Location filter equals ALL locations or Location 0001.
Click the Filter
button to show or hide the filter
criteria boxes used to search for specific employee records by employee
number, name, office phone, or e-mail. The filter criteria boxes automatically
display when you open the Employee Directory.
The Page buttons display at the bottom of the page when the number of employee records in the grid exceeds the maximum number of records that may display in the grid. Your LINQ EP system administrator defines the number of records that may display on one page in the grid.
Click the Last Name link to display the Employee Contact Information page. This page may include the following business information:
The employee's office phone number and, if applicable, extension
The employee's work e-mail address as a link. Click this link to send an e-mail message to this employee.
The employee's primary job
The employee's work location
This page may also include the following personal information:
Primary home address
Home phone number
Primary (Mobile Phone 1) and secondary (Mobile Phone 2) mobile phone numbers
Home e-mail address
The employee's picture (if entered in Alio)
(SUPPRESSED) displays if the employee requested that the personal information does not display on the Personal Card.
You control the information that displays in the Personal Information section of the Employee Contact Information page. Click the Account link to determine what personal information will display. Refer to Personalizing Your Account Settings for more information.
This information is maintained in the Alio Employee Master file.
Your LINQ EP administrator must turn on the Show Personal Information setting for the Employee Directory to display your personal information on the Employee Contract Information page.
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Important Information For optimal viewing in LINQ EP, your Alio administrator should set the image size of the employee's picture to approximately 240 X 214 pixels. The picture will shrink if the image is larger; however it might be distorted if the width and height are not the same scale. |
You can search the Employee Directory for employees at the district, and then view contact information for those employees. You can use the filter criteria fields to search for the Employee Directory by entering the employee's full or partial first/last name, office phone number and/or extension, e-mail address, and/or work location.
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Click the Filter
button |
The search results display in the Search Results grid. Each employee's last name is a link that you can click to view that employee's contact information.
You control the personal information that displays on the Employee Contact Information page.
Follow these steps to search for an employee record by first and/or last name. The Search Results grid is refreshed when the Enter key is pressed.
Click the Employee Directory link in the Navigation Menu. All employees with an active employment status are displayed, including those assigned to one or more specific work locations, as long as the work locations are available to be viewed.
Optionally, in the Location field, click the Drop Down button 
to select the employees' work location. The Search
Results grid is automatically refreshed to show employees that
work only in that location.
Enter the filter criteria to search for the employee record.
In the box that corresponds to the Last Name column, type the beginning characters of the employee's last name. This search is not case sensitive. You can also type the beginning characters of the employee's First Name to further limit the search results.
You must type the percent symbol (%) to search for last names that end with the same characters or have the same middle characters (e.g., Last name equals %son will return all last names that end in "son", such as Jackson, Johnson, and Thompson).
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If necessary, click the Filter
button |
Press the Enter key to display the results in the Search Results grid.
Follow these steps to search for an employee record by location. The Search Results grid is automatically refreshed to show employees that work in that location.
Click the Employee Directory link in the Navigation Menu.
In the Location
field, click the Drop Down
button to select the employees' work location.
The Search Results grid is
automatically refreshed to show employees that work only in that location.
Follow these steps to print an employee's business and personal information.
Click the Employee Directory link in the Navigation Menu.
Enter the filter criteria to search for the employee record.
|
If necessary, click the Filter
button |
Click the Last Name link in the Search Results grid to display the Employee Contact Information page for that employee.
Click the Print a Copy link. The Employee Contact Information page displays on your monitor in a report format along with the Print dialog box.
Click the OK (or Print) button to send the report to the printer.
