Touring the Account Inquiry Page

Sum

Account Summary

Use the Account Inquiry > Sum tab to display a summary of an account's activity for a selected year and period range.

Viewing Account Totals

Bud

Budget Details

Use the Account Inquiry > Bud tab to view budget details for the account.

Budget data displays the budget data after the Load Budgets into FAS Budget Entry program – BAUTL01A.FMX is run to transfer the budgets from the Budget Preparation System (BPS) into the Financial Accounting System (FAS).

Viewing Budget Details

Meas

Account Measures

Use the Account Inquiry > Meas tab to view the measure details for an account.

Viewing Account Measures

Open Enc

Open Encumbrances

Use the Account Inquiry > Open Enc tab to view open encumbrance amounts for the account.

Viewing Open Encumbrance Amounts

Enc Detail

Encumbrance Details

Use the Account Inquiry > Enc Detail tab to display encumbrance and liquidation details by purchase order line.

Viewing Encumbrance Details

All Enc

All Encumbrances

Use the Account Inquiry > All Enc tab to view all open and liquidated/closed encumbrances for an account.

Viewing All Encumbrances

Checks

Checks

Use the Account Inquiry > Checks tab to view check transactions associated with the selected account. The letter “V” displays to the right of a voided check.

Viewing Check Details

Unpost Pay

Unposted Payments

Use the  Account Inquiry > Unpost Pay tab to view payments linked to the selected account that are not posted to that account.

Viewing Unposted Payments

Unprt Pay

Unprinted Payments

Use the  Account Inquiry > Unprt Pay tab to view posted payments that have not been printed. Manual checks are excluded from this view.

Viewing Posted Payments not Printed

Pre AJE

Pre Adjusting Journal Entries

Use the  Account Inquiry > Pre AJE tab to view journal entries linked to an account that are not posted.

Viewing Adjusted Journal Entries not Posted

AJE

Adjusting Journal Entries

Use the Account Inquiry > AJE tab to view posted adjusted journal entry and internal billing journal entry transactions.

Viewing Adjusted Journal Entries

Rec/Inv

Receipts/Invoices

Use the Account Inquiry > Rec/Inv tab to view customers’ receipt and invoice transactions and fee transactions for the selected account. The letter in Type column identifies the type of transaction:

• F – Fee Receipt (applicable only if your organization has implemented Alio Fees)

• I – Invoice

• R – Receipt

Viewing Receipt and Invoice Details

Fees

Fee Transactions

Use the Account Inquiry > Fees tab to view fee receipts prior to and after posting is complete.

Note: The Fees tab displays fee receipts only when the Alio Fees module is used by your organization. LINQ recommends hiding the Fees tab if your organization does not use the Alio Fees software module.

Viewing Fee Receipts

Req

Requisitions

Use the Account Inquiry > Req tab to view requisitions associated with the selected account.

Viewing Requisition Details

Pre WHS

Warehouse Pre Orders

Use the Account Inquiry > Pre WHS tab to view warehouse pre order details and costs.

Viewing Warehouse Pre Orders

WHS

Warehouse Orders

Use the Account Inquiry > WHS tab to view warehouse order details and costs.

Viewing Warehouse Orders

Pre RTB

Request-to-Buy (RTB) Pre Orders

Use the Account Inquiry > Pre RTB tab to view RTB pre order details and costs.

Note: The Pre RTB tab displays request to buy (RTB) data only if the Alio Advanced Purchasing module is used. LINQ recommends hiding the Pre RTB tab if your organization does not use the Alio Advanced Purchasing software module.

Viewing RTB Pre Orders

P-Card

P-Card Transactions

Use the Account Inquiry > P-Card tab to view posted P-Card transactions.

Note: The P-Card tab displays posted P-Card data only if the Alio P-Card Processing software module is used by your organization. LINQ recommends hiding the P-Card tab if your organization does not use the Alio P-Card Processing software module.

Viewing Posted P-Card Transaction

Pre P-Card Rec

P-Card Receipts (prior to approval/processing)

Use the Account Inquiry > Pre P-Card Rec tab to view P-Card receipts not yet approved and processed.

Note: The Pre P-Card Rec tab displays posted P-Card data only if the Alio P-Card Processing software module is used by your organization. LINQ recommends hiding the  Pre P-Card Rec tab if your organization does not use the Alio P-Card Processing software module.

Viewing P-Card Receipts not Approved and Processed

Pre P-Card Trans

P-Card Transactions (prior to approval)

Use the Account Inquiry > Pre P-Card Trans tab to view P-Card transactions that have not yet been approved.

Note: The Pre P-Card Trans tab displays posted P-Card data only if the Alio P-Card Processing software module is used by your organization. LINQ recommends hiding the Pre P-Card Trans tab if your organization does not use the Alio P-Card Processing software module.

Viewing P-Card Transactions not Approved

Payroll

Employee Payroll Details

Use the Account Inquiry > Payroll tab to view an employees’ payroll checks associated with the selected account. The pay check details are consolidated by check key and employee. The letter "Y" displayed in the Void column identifies a voided check.

Viewing Employee Payroll Check Details

Tabs

Display/Hide Tabs

Use the Account Inquiry > Tabs tab to:

• Hide account inquiry tabs that are not used in your job or organization. For example, use this option to hide the Pre RTB, P-Card, Pre P-Card Rec, Pre P-Card Trans, and Fees tabs if these software product modules are not used.

• Display hidden tabs

The Account Inquiry Tab preferences are retained by user ID. Change these preferences at any time.

Note: The Alio system administrator also has the option to set the Account Inquiry tab display preferences in the Organization Master program – AMCLI01A.FMX in Alio. These settings apply to all Alio users.

Displaying/Hiding Account Inquiry Tabs