Scheduling the Purge Signed Employee Contracts Automated Task

Use the Purge Signed Employee Contracts Task to purge signed employee contracts older than the number of months entered in the Notification Purge (in Months) value. This task will run daily at the time entered in the Start Time field on the Notification Days selected or hourly between the Start and End times defined when the Frequency is Hours.

After the task is scheduled, run the task manually to test it.

Adding the Purge Signed Employee Contracts Automated Task

Follow these steps to schedule the Purge Signed Employee Contracts automated task. The fields required for this task are highlighted in Yellow.

Note: The following fields are disabled (grayed out) and do not pertain to the Purge Signed Employee Contracts automated task: Notification Status Change (in Days), Notification Notice (in Days), Notification Reminder (in Days), Archive UNC Path, and Allow Employee to Turn Off Reminder check box.

The Last Run Time and Next Run Time fields are updated automatically when the task runs.

On the Contracts page, click the Settings tab.
In the Scheduled Tasks grid, click the Add button . The Add/Edit Scheduled Task page appears.
In the Task Name field, click the Drop-down List button . Click to select the Purge Signed Employee Contracts option from the list. The following fields are activated and required: Start Time, End Time (if Frequency equals Hours), Frequency, Frequency in Hours (if Frequency equals Hours), Notification Days, and Notification Purge (in Months). The Administrators To Notify tab also displays.
Enter the following fields.

Field	Description
Start Time	Click the Drop-down List button to select the first time the system will run the automated scheduled task based on task frequency and day of week.
End Time	When defining an Hourly task, click the Drop-down List button to select the last time the system will run the automated scheduled task based on task frequency and day of week.
Frequency	Click the Drop-down List button to select the run frequency for this automated task. Your choices are Daily (D) or Hourly (H). If Daily (D) is selected, the End Time field is disabled (grayed out). An End Time is not required for a Daily task. If Hourly (H) is selected, the End Time and Frequency in Hours fields are required entries.
Frequency in Hours	If the Hourly (H) frequency is selected, type the number of times this automated task will run between the Start Time and End Time. You must enter a value greater than zero.
Notification Days	Click the check box that corresponds to each day of the week on which this task will run.
Notification Purge (in Months)	Type the number of months signed electronic contracts will be kept in the Contract History table. When the threshold is reached, the contracts are purged when the Purge Signed Employee Contracts scheduled task runs.

Click the Administrators to Notify tab. Use the Administrators to Notify tab > Scheduled Task - Administrators to Notify grid to add administrators that will receive
Purge Signed Employee Contracts e-mail notifications. Go to these topics for more information:

Maintaining the Scheduled Task - Administrators to Notify Grid

Assigning Administrators to Receive Task Notifications
Click the button when finished selecting the administrators that will receive the e-mail notification. The Contracts page > Settings tab displays.

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Testing the Scheduled Task

After the task is defined and activated, use the Run Now button to verify that the task works.

In the Scheduled Task grid, click the Edit button that corresponds to the Purge Signed Employee Contracts task. The Add/Edit Scheduled Task page appears.

Note: Verify the task is active (Active check box is populated with a check mark). If not:

Click the Active check box to activate the task (turn it on).
Click the button. The Scheduled Task grid appears.
Click the Edit button to reopen the task.

Click the button to add the scheduled task to the Task Queue. The Task Queue page appears with the Purge Signed Employee Contracts task displayed on the Pending Tasks tab.

Note: The Add/Edit Scheduled Task page remains open.

An e-mail notification will be sent to the administrators when the task is processed. Go to the Task Queue to view the Task Log associated with this task.

Click the button.

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