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You can add or modify the reimbursement records associated with a time entry request prior to submitting the time entry request for approval.
You access the time entry request to be modified in the Request History grid on the Time Entry Requests page. Refer to Touring the Time Entry Request Page for more information.
Follow these steps to select the time entry request to be modified.
Click the Payroll > Time Entry Request Changes link to display the Time Entry Requests page.
Optionally, use the Status field to filter the Request History grid.
In the Request Date column, click the date link that corresponds to the time entry request to be modified. The Time Entry Request Details page displays.
Click the Time Entry Details link to display the time entry request record details. The Time Entry Requests page appears.
Follow these steps to:
Change the expense amount to be reimbursed
Enter comments about the expense to be reimbursed
To modify a reimbursement record:
In the Reimbursements
grid, click the Edit button
that corresponds to the
reimbursement record to be modified. The Edit
Expense page appears.
The Edit Expense page displays the Job, Project (if applicable), Earn, and Task fields associated with this reimbursement record. These fields are not activated and cannot be changed.
The Account field displays only if the Override Account check box is selected for the employee’s primary time reporting group. If this field is displayed, you can enter a different account (or portion of an account) to be associated with the pay record.
Leave the Account field blank to keep the existing account association for this time entry request.
|
As an administrator with approval rights, you can click
the Override button |
To change a reimbursement
value, click the Override
button 
that corresponds
to the reimbursement Value
to be modified. The Override
page displays.
In the Value field, type the modified reimbursement amount. Type decimal point if the value includes both dollars and cents (e.g., 99.50). For a whole number (dollars only) the decimal point is automatically inserted when the cursor is advanced to the next field (e.g., 99.0000).
Type an explanation for the modified amount in the Comment box. You can enter a maximum of 2,000 alphanumeric characters.
Click the 
button. The Edit
Expense page displays with an Override
Check button 
to the right of the expense
with the added comment.
You can click the Override
Check button to view and modify the comment.
Refer to the Adding Override Details for further information.
Click the button to save the expense records
and return to the Time Entry Request
page. The Reimbursements grid
and Total Reimbursements
grid are automatically updated.
Follow these steps to delete a reimbursement record.
In the Reimbursements
grid, click the Delete button
that corresponds to the reimbursement record
to be deleted. The message "Are you sure you want to delete this
record?" displays.
Click the 
button to delete the reimbursement record. The record is removed from
the Reimbursements grid and
the totals displayed in the Total
Reimbursements grid are recalculated.
Click the
button to save the changed time entry request.
