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Use the E-mail Settings tab to configure the e-mail server responsible for sending outgoing system messages to the LINQ EP users. These system e-mail messages include:
Create account notification
Reset password notification
Request user name notification
Employee request notifications — approved interim, approved final, and rejected notifications
Approver notifications — reminder and outstanding requests notifications
Use the E-mail Customization tab Account E-mail Customization and Request E-mail Customization links at the bottom of the page to customize the standard system e-mails sent to your employees.
Links to the other System Setting options display at the top of the page. Click here to display a table describing each link.
To configure the e-mail server:
Click the E-mail Setup link on the Admin Home page.
Define the SMTP e-mail settings. Refer to the SMTP E-mail Field Definitions table for more information. For example:
| Mail Type | Host | Port | Auth | SSL |
| hotmail | smtp.live.com | 587 | Y | Y |
| gmail | smtp.gmail.com | 587 | Y | Y |
| yahoo | smtp.mail.yahoo.com | 587 | Y | N |
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Google recently changed how it handles gmail. For those users who are using gmail, there is an option in gmail's privacy settings to allow the user to access outside applications. This setting MUST be enabled for the portal to send e-mails. You can perform this task by launching URL https://www.google.com/settings/security/lesssecureapps or completing the following steps.
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Click the 
button to save the SMTP e-mail settings. The message "SMTP E-mail
Settings Updated" displays.
The following table defines the SMTP e-mail setup requirements.
System Default |
Description |
Default |
SMTP Host |
Type the name of the e-mail server you want to use to relay LINQ Employee Portal e-mail notifications. You can enter up to 50 alphanumeric characters. Tip: LINQ recommends using your current e-mail server. Office 365 is not supported. |
This field is blank. |
SMTP Port |
Type the port used to relay SMTP e-mails. |
Non-SSL port: 25 SSL port: 465 |
SMTP Authentication Required |
Click to select this check box if authentication is required. If selected, the SMTP Authentication User Name and Password fields display. These fields are required. |
This check box is not selected |
User Name |
If the SMTP Authentication Required check box is selected, type the user name required to authenticate the SMTP e-mail server. The user name must be at least six characters in length; you can enter up to 50 characters. You can use letters, numbers, and special characters (!, $, &, etc.). |
This field is blank. |
Password |
Type the password for the SMTP Authentication User Name. The password must be at least eight characters in length; you can enter up to 50 characters. You must include at least one number (1, 2, 3, etc.) and one special character (!, $, &, etc.) in your password. |
This field is blank. |
Reply To Address |
Type the return address inserted on all automatic e-mails sent by the LINQ EP software solution. |
This field is blank. |
Reply to Display Name |
Type the name that will display on automated e-mail notifications in the From e-mail address. |
This field is blank. Note: In some scenarios, the Exchange server will resolve the name. When this occurs, the e-mail will not display the Reply To Display Name value from the portal. This is out of our control as it is a function of Exchange. |
Hours E-mail Activation Link is Valid |
Type the number of hours the activation link sent to the user in a notification e-mail will remain active. This parameter applies only to the Account Notification e-mail message and the Reset Password Notification e-mail message. |
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