Following is an example of an approval hierarchy for employee vacation leave requests. In this example, the organization requires two approvers for the first level of approval for an employee vacation leave request, with two approval groups assigned to that level. The remaining levels require one approver per level to approve or deny the employee request.
The school principal or the principal's administrative assistance and the school vice principal or vice principal's administrative assistant are responsible for approving or denying leave requests for all employees that work in the school; and
The Human Resources Manager or the HR manager's administrative assistant is responsible for approving or denying leave requests for all employees in the district, based on the employee's accrued leave; and
As an administrator, the Human Resources Manager or system administrator is responsible for final approval or denial of the employee’s request. If a request receives final approval, the HR manager or system administrator is responsible for verifying the employee data is in the correct format to be uploaded to Alio.
You can use any number sequence to assign the approval levels. In this example, we used increments of 10.
Request Group |
Approver |
Level |
100 |
Principal or Administrative Assistant |
10 |
100 |
Vice Principal or Administrative Assistant |
10 |
200 |
HR Manager or Administrative Assistant |
20 |
300 |
HR Manager or System Administrator |
30 |
When an employee submits a leave request, the principal or the principal's administrative assistant and the vice principal or vice principal's administrative assistant are responsible for approving or denying that request.
If the request is approved, the HR manager or HR manger's administrative assistant is responsible for approving or denying the request at the next level.
If the request is approved at the second level, the HR Manager or the System Administrator are responsible for final approval of the request. As the administrator, the HR Manager or System Administrator are also required to ensure that the employee data being uploaded to Alio is in the correct format.
The following illustration shows how to configure this type of approval chain.